Privacy Policy

Privacy Policy

Last Updated:  11/28/25

Richard Podolny MD LLC (“Company,” “we,” “our,” “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, protect, and share information from visitors to our website (thebodyilluminant.com) and users of our social media platforms, educational content, and related services.

By using this website or engaging with our content, you consent to the practices described in this Privacy Policy.

1. Information We Collect

1.1 Information You Provide Directly

Currently, we collect minimal personal information. However, we may collect the following types of information when you voluntarily provide it:

  • Contact Information: Name, email address, phone number, mailing address
  • Communication Content: Messages, comments, questions, or feedback you send through contact forms, email, or social media
  • Registration Information: If you sign up for newsletters, group sessions, classes, or future services
  • Survey or Feedback Responses: Information you provide in surveys or feedback forms
  • Payment Information: If we offer paid services in the future, payment processing will be handled by secure third-party processors (we do not store credit card information directly)

Important: We do not request, collect, or store Protected Health Information (PHI) or personal health records through this website or social media platforms. Any medical information shared within Dr. Podolny’s separate medical practice is governed by HIPAA and separate medical practice privacy policies.

1.2 Information Collected Automatically

When you visit our website or interact with our content, we may automatically collect certain technical information, including:

  • Device Information: IP address, browser type and version, operating system, device type
  • Usage Data: Pages visited, time spent on pages, links clicked, referring website
  • Location Data: General geographic location based on IP address (not precise location)
  • Cookies and Tracking Technologies: See Section 3 below for details

1.3 Information from Third-Party Sources

We may receive information about you from:

  • Social media platforms (if you interact with our content or follow our accounts)
  • Analytics providers
  • Third-party service providers we use for website hosting, email management, or scheduling

2. How We Use Your Information

We use the information we collect for the following purposes:

2.1 To Provide and Improve Our Services

  • Deliver educational content, newsletters, and communications you request
  • Respond to your inquiries, comments, or questions
  • Facilitate participation in group sessions, classes, or discussions
  • Improve website functionality, user experience, and content quality
  • Analyze trends and user behavior to enhance our educational offerings

2.2 To Communicate With You

  • Send newsletters, educational updates, or announcements (if you opt in)
  • Notify you of new content, programs, or services
  • Respond to your requests or provide customer support
  • Send administrative information about our services or policy changes

You may unsubscribe from marketing communications at any time by using the unsubscribe link in emails or contacting us directly. Please note that you may still receive administrative messages related to services you’ve requested.

2.3 For Legal and Safety Purposes

  • Comply with legal obligations and respond to legal requests
  • Protect our rights, property, and safety, and that of our users
  • Prevent fraud, security breaches, or misuse of our services
  • Enforce our Terms of Use and other policies

2.4 With Your Consent

  • Any other purposes for which you provide specific consent

3. Cookies and Tracking Technologies

3.1 What Are Cookies?

Cookies are small text files stored on your device that help websites remember your preferences and track usage patterns.

3.2 Types of Cookies We Use

Our website may use the following types of cookies and tracking technologies:

  • Essential Cookies: Necessary for basic website functionality
  • Analytics Cookies: Help us understand how visitors use our site (e.g., Google Analytics)
  • Functional Cookies: Remember your preferences and settings
  • Social Media Cookies: Enable sharing content on social platforms
  • Advertising/Marketing Cookies: May be used for retargeting or measuring ad effectiveness (e.g., Meta Pixel, Google Ads)

3.3 Managing Cookies

You can control or disable cookies through your browser settings. Please note that disabling certain cookies may affect website functionality. Learn more about managing cookies:

3.4 Third-Party Analytics

We may use third-party analytics services such as:

  • Google Analytics: To measure website traffic and user behavior
  • Meta Pixel: To measure effectiveness of social media content
  • Other Analytics Tools: To improve content and user experience

These services have their own privacy policies governing how they collect and use data.

4. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. However, we may share information in the following limited circumstances:

4.1 Service Providers

We may share information with trusted third-party service providers who help us operate our website and deliver services, including:

  • Website hosting and maintenance providers
  • Email marketing platforms (e.g., Mailchimp, ConvertKit)
  • Scheduling and calendar systems (e.g., Bookly, Calendly)
  • Payment processors (if applicable)
  • Analytics and advertising platforms

These providers are contractually obligated to protect your information and use it only for the purposes we specify.

4.2 Social Media Platforms

When you interact with our content on social media (Facebook, Instagram, YouTube, TikTok, LinkedIn, etc.), those platforms collect and process information according to their own privacy policies. We have limited control over how these platforms use your data.

If you participate in group sessions or recorded content that may be shared on social media, your image, voice, or participation may be visible to others.

4.3 Legal Requirements

We may disclose information if required by law, legal process, or government request, or if we believe disclosure is necessary to:

  • Comply with legal obligations
  • Protect our rights, property, or safety
  • Prevent fraud or security threats
  • Respond to emergencies involving danger to any person

4.4 Business Transfers

If our business is sold, merged, or transferred, your information may be transferred to the new owner as part of that transaction.

4.5 With Your Consent

We may share information for any other purpose with your explicit consent.

5. Data Protection and Security

We take reasonable administrative, technical, and physical measures to protect your personal information from unauthorized access, loss, misuse, or disclosure. These measures include:

  • Secure website hosting with SSL encryption
  • Limited access to personal information by authorized personnel only
  • Regular security assessments and updates

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Retention periods include:

  • Contact information for active subscribers: Until you unsubscribe
  • Communication records: As long as reasonably necessary for customer service
  • Analytics data: Typically aggregated and anonymized
  • Legal compliance: As required by applicable laws

You may request deletion of your personal information by contacting us (see Section 11). Please note that we may retain certain information as required by law or for legitimate business purposes.

7. Children’s Privacy

This website and our services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from minors without parental consent.

If you are a parent or guardian and believe your child has provided personal information to us, please contact us immediately so we can delete it.

While our educational content may be accessed by individuals of all ages, parents and guardians are responsible for supervising minors’ use of our website and determining age-appropriateness of content.

8. International Visitors and Data Transfers

Our website is operated in the United States and is intended primarily for users in the United States. If you are visiting from outside the U.S., please be aware that:

  • Your information may be transferred to, stored, and processed in the United States
  • U.S. privacy laws may differ from those in your country
  • By using our website, you consent to the transfer of your information to the U.S.

For users in the European Union or other jurisdictions with data protection laws: We take reasonable steps to ensure adequate protection of personal data, but we do not currently have specific data processing agreements for international transfers. If you have concerns, please contact us before using our services.

9. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

9.1 Access and Correction

You may request access to the personal information we hold about you and request corrections if it is inaccurate.

9.2 Deletion

You may request deletion of your personal information, subject to legal or business retention requirements.

9.3 Opt-Out of Communications

You may unsubscribe from marketing emails at any time using the unsubscribe link or by contacting us.

9.4 Do Not Track

Our website does not currently respond to “Do Not Track” signals from browsers. You may manage cookies and tracking through your browser settings (see Section 3).

To exercise any of these rights, please contact us using the information in Section 11.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes:

  • The “Last Updated” date at the top will be revised
  • Significant changes will be communicated through our website or email (if we have your email address)
  • Your continued use of our website after changes indicates acceptance of the updated policy

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us:

Richard Podolny MD LLC
📧 Email: contact@thebodyilluminant.com
📍 Location: State of Hawaii
🌐 Website: https://thebodyilluminant.com

For requests related to your personal information (access, correction, deletion), please email us with “Privacy Request” in the subject line and include:

  • Your name
  • Email address used for our services
  • Specific details of your request

We will respond to your request within a reasonable timeframe.

This Privacy Policy is effective as of the date listed above and applies to all information collected through this website and our social media platforms.